Meetings...they can be anywhere on the "spectrum" from dud to done, depending on how you structure your meeting, team roles and the efficiency and effectiveness of the time well spent (or maybe not so well spent?).
If you're looking to make your meeting more effective, read on my tech coaches! Here are some great easy-to-use common planning items to make your meeting run well! And did I mention get your agenda finished?
#1 HAVE A DETAILED AGENDA
Detailed as in write detailed outline, not a bunch of details. Here's an example:
Bad agenda item: Time spent at meetings planning common lessons
OK, so what exactly does that mean? We spend too much time planning lessons, we don't need to plan lessons or we need more time planning lessons at meetings?
Good agenda item: Common agreement on the amount of time spent at monthly meetings for planning common lessons
A-ha! Now we can understand that we currently don't have an agreed amount of time spent and we need to have one. Set time limits on each agenda item so you can easily flow through the items, moving to the next one once you have talked about your item. Even better...we can be thinking about the amount of time that we would like to see, because....
#2 SEND OUT YOUR AGENDA AHEAD OF TIME (1 WEEK IS KEY)
BIG PLUS...ALONG WITH A REQUEST!
Request: Bring your thoughts on how long you would like to spend on lesson planning at meetings
Now your audience can come to the meeting prepared (and yes, everyone doesn't, but now they haven't a reason to not be "in the know".
#3 CREATE A CALENDAR NOTIFICATION FOR YOUR MEETING
Send out that calendar invite to all in your group! Now you know who is and isn't coming.
#4 HAVE A COMMON JOB LIST FOR ATTENDEES
Should the leader be the notetaker? Nope! Make sure the leader has one job - to be the leader. His/her train of thought is the most important flow device of your meeting. A good leader needs to stay on track, not derailed by being focused on two jobs at once. Suggested jobs: secretary (notetaker), timer, a secondary notetaker, cloud document manager (to organize your cloud documents). Add jobs as you see fit!
#5 SET COMMON MEETING EXPECTATIONS
Here's a list of Meeting Expectations which members should be held accountable for:
#6 HAVE A MEETING FORMAT SETUP, COPY AND PASTE
I have a common meeting format google document for our specialist meeting as I'm the notetaker at this meeting (I'm also the timer as well!). When I'm ready to take notes, I copy the document and retitle it with the date so I can easily find the document in my google drive for next meeting!
Have more great meeting ideas? Comment below OR Send me your idea through the comment page of our website here!
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Lynn Smargis is a speaker, writer and blogger of classroom technology and how to integrate technology into the classroom. Find out more about Lynn in the About Me page.